Administrative and Finance Assistant

About Qevo

Qevo is a European SaaS company transforming customer flow and service efficiency across healthcare, retail, and public sector organisations. We're entering a growth phase focused on vertical leadership and GeoExpansion, supported by continued product innovation and the strengthening of our Growth infrastructure.

About the role

Qevo is looking for an Administrative and Finance Assistant to take responsibility for the company's administrative management, including invoicing, client support, human resources tasks, stock, logistics, and vehicle fleet management. The role includes responsibility for entering supplier and client invoices.

Key responsibilities

Invoicing and accounting tasks

• Entering supplier and client invoices in the accounting system.
• Monitoring employee expenses to ensure correct accounting allocation.
• Organising invoices received by email into the appropriate folders for accounting.
• Monitoring supplier payment deadlines and tracking due dates.
• Sending documentation to the accountants whenever necessary.

Client management

• Keeping the client database up to date and registering new clients.
• Monitoring contract and software licence renewal dates.
• Requesting invoice issuance according to the defined billing frequency: monthly, quarterly, half-yearly, or annually.
• Managing data on installed equipment, including type, serial number, and technical information.
• Following up on payment of issued invoices and contacting clients when necessary.

Human resources administration

• Employee onboarding: collecting documentation, contracts management, and obtaining signatures.
• Notifying the accountants, insurer, and meal card platform of new hires.
• Scheduling occupational health appointments and managing onboarding.
• Employee departures: preparing offboarding forms and notifying the relevant entities.

Stock, logistics, and fleet management

Desired profile

• Previous experience in administrative and/or finance roles.
• Practical knowledge of invoice entry and basic accounting principles.
• High level of accuracy, organisation, and sense of responsibility.
• Good communication skills with clients, suppliers, and external partners.
• Comfortable using online platforms and business management tools.
• Discretion and confidentiality when handling sensitive information.

What we offer

• Full-time employment contract.
• Integration into a small team, with varied responsibilities and autonomy.
• A stable and growing European SaaS company.
• Clear commercial structure and defined growth objectives.
• Competitive fixed salary.
• Long-term career progression within an expanding organisation.
• Direct collaboration with experienced leadership.
• Hybrid flexibility (Portugal-based).
• A professional, supportive, and performance-driven environment.

If you are interested on making part of our team, send your CV to hr@qevo.pt